{"id":41421,"date":"2023-02-21T07:14:31","date_gmt":"2023-02-21T12:14:31","guid":{"rendered":"https:\/\/centricconsulting.com\/?p=41421"},"modified":"2023-05-05T10:35:27","modified_gmt":"2023-05-05T14:35:27","slug":"leveling-up-my-microsoft-teams-best-practices","status":"publish","type":"post","link":"https:\/\/centricconsulting.com\/blog\/leveling-up-my-microsoft-teams-best-practices\/","title":{"rendered":"Leveling-up My Microsoft Teams Best Practices"},"content":{"rendered":"

We share a few Microsoft Teams best practices we\u2019ve learned over the past few years to get the most value out of Teams and improve internal collaboration.<\/h2>\n
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After using Microsoft Teams for over four years and leading hundreds of Teams projects, webinars and advisory services, I believe I\u2019m pretty good at \u201cpracticing what I preach\u201d with best practices we provide to our clients. However, it\u2019s easy for best practices to become afterthoughts in your day-to-day workflow. When we let these best practices slide, it\u2019s at the expense of long-term collaboration successes for ourselves and our teams.<\/p>\n

I have also found that many people simply get lost in the breadth and depth of the features of Teams, thus causing frustration and confusion. The best practices provided here should reduce that frustration and confusion. And by doing so, you will become much more efficient and effective in your use of Teams, which will increase the ROI for your organization, especially as you begin to spread the knowledge you learn from this article.<\/strong><\/p>\n

In this blog, I\u2019ve pulled together a list of Microsoft Teams<\/a> best practices I have let slip and my plan of action to make those best practices part of my regular workflows again. Keep reading to learn how to boost your collaborative efforts with a few simple changes.<\/p>\n

Microsoft Teams Best Practices to Remember<\/h2>\n

Take Full Advantage of Microsoft Viva<\/h3>\n

Over the past couple of months, I\u2019ve been using Microsoft Viva<\/a> Insights to schedule focus time on my calendar for completing tasks, maintaining work-life balance and being more productive. But, using Microsoft Viva Insights as part of your digital hub can improve collaboration with your team in even more ways. Moving forward, I will leverage Viva Insights to establish better meeting habits (not multi-tasking, providing advance notice of meetings, starting and ending on time, and so on) by periodically reviewing my own personal \u201cMeeting habits\u201d report.<\/p>\n

\"Microsoft<\/a><\/p>\n

I love this report because it tells me where I\u2019m doing well and where I can improve. Some of this may be beyond my control \u2013 people scheduling meetings that overlap other meetings on my calendar after asking if that\u2019s ok, for example. Or when scheduling meetings with large numbers of participants, it is sometimes impossible to schedule meetings without any overlap. As you habitually use this report for feedback about your meeting habits, adjust your habits to eliminate the poor practices and reinforce your good habits, you will be able to manage your time much better, giving you more time to focus on what\u2019s most important.<\/strong><\/p>\n

Improve Collaboration and Communication in Chat<\/h3>\n

It\u2019s easy to get overwhelmed by the number of chats you get in an average day, especially if you feel pressured to respond immediately. I\u2019ve let my responses and follow-ups get away from me, so my goal is to improve my response time to chat messages and team or channel conversations people tag me in.<\/strong><\/p>\n

Sometimes I will read a message but not reply because I don\u2019t feel I have the time to respond completely. I recognize this may not change due to the numerous conversations I participate in, which compete with other higher-priority tasks. Therefore, I resolve to do the following:<\/strong><\/p>\n