Microsoft Teams developed a very popular way to create the large remote workforces that have become commonplace nowadays. The appeal of this has been especially strong for workplaces that already are in Office 365 environments.<\/p>\n
Of course, it\u2019s not as easy as simply turning Teams on and letting people loose on it. In fact, many of my colleagues have written helpful posts about how to deploy Microsoft Teams<\/a> quickly, how to turn \u201coffice-only\u201d tasks into Teams tasks, how to have fun with remote work, and much more.<\/p>\n But what if you are suddenly tasked with creating a team within Microsoft Teams of 2,000, 5,000, or even 10,000 users?<\/strong> You obviously can\u2019t sit down and type them all in, and even programs like PowerShell scripts can be challenging for such large batches, especially in the heat of battle. Is there a better way?<\/p>\n There is a better way, and it\u2019s easier than you might think. This solution is designed for owners of a Microsoft team who can start with a preestablished Office 365 Group, distribution list, or security group that already contains most of the users they want to add.<\/p>\n Microsoft Teams was limited to 5,000 users until May 2020, when Microsoft began rolling out an increase to 10,000 members.<\/strong> So, if you need to set up a large team, this process will save you a lot of time.<\/p>\n Here it is, in four easy steps:<\/p>\n In Microsoft Teams, click on the ellipses \u2014 three horizontal dots \u2014 located by the name of the team. When the drop-down menu appears, select \u201cAdd member.\u201d<\/p>\n In the new window that appears, you have the power to add members individually or add them in bulk if most of the users you would like to add are already in a distribution list or O365 group. Your IT department should be able to help you get the proper name of the list if you don\u2019t already know it. Please reach out to them before frustrating yourself \u2014 and risk grabbing the wrong group \u2014 by playing the guessing game.<\/p>\n As you start typing the name of your group, Teams will automatically begin populating options for you to choose from. Once you locate your group, select it. The \u201cAdd\u201d button will become active. Click on the add button, and you\u2019ve done it \u2014 you added multiple people, in bulk, to your team in Microsoft Teams. Pretty simple, right?<\/p>\n Now, you can review the new members and either weed out those who you do not want on the team or add others who were not part of the initial group you chose. Click on the ellipses by the team name again, but this time select \u201cManage team.\u201d The first tab on the left is a list of members. Scroll through this list to remove anyone you deem not part of the team.<\/strong><\/p>\n To add members who are not part of the team listing, click on the \u201cAdd member\u201d button in the top right of the \u201cManage team\u201d area, or you can click the ellipses next to the team name again and use the same method you used to add your group. This time, however, you will type the names of individual members.<\/p>\n Microsoft has a hierarchical structure of permissions<\/a> that designate people for one of three basic roles \u2013 owner, member, and guest \u2013 and those roles possess varying levels of access to the Teams platform. In addition to expanding teams, there are multi-step but user-friendly processes to follow for assigning these roles to new and existing team members.<\/p>\n Owners have the highest level of permission, which \u2013 as we already know \u2013 allows them to add and remove members, and it even lets them add guests and delete a team.<\/strong> Here are a list of options that an owner can set for members.<\/p>\n IMAGE<\/p>\n Positions that might be appropriate for owner status, depending upon circumstances, could include executives, sales and human resources personnel, customer service reps, and IT professionals. A Microsoft 365<\/a> admin also can add guests.<\/p>\n Neither members nor guests have permission to add members. Members can request access, notifying the owners. The owners can then approve or reject the request.<\/p>\n There is another way to add people from outside the organization, too. When adding an external person to a Team, use their email address. With external access, you can locate, call and chat with people who are in other domains and use Teams. This is enabled by default.<\/p>\nAdding Members to a Microsoft Team<\/h2>\n
1. Look for the \u201cAdd Member\u201d Option<\/h3>\n
2. Identify Your Groups<\/h3>\n
3. Let Microsoft Teams Work Its Magic<\/h3>\n
4. Fine-Tune<\/h3>\n
Who Can Add Members to an MS Team?<\/h2>\n
How Do I Manage Access in My Teams Channel?<\/h2>\n